Introduction: Our Promise to Protect Your Privacy
At the José Antonio Moreno Rodríguez Law Office, privacy is a key element of our professional and ethical commitments to our clients and to all individuals we work with. Having served clients inside and outside of the United States for decades, Dr. José Antonio Moreno Rodríguez and his team of skilled professionals maintain the highest level of confidentiality, integrity, and security protection of your personal information that you give or authorize to us. We encourage you to review this Privacy Policy so that you understand how we use your information. This Privacy Policy covers collection, use, protection, and disclosure. These policies are made to adhere not only to applicable laws regarding privacy in the U.S. and abroad but also to honor our ethical duty of candor and trust in every professional relationship.
Applicability of this Privacy Policy
This Privacy Policy governs all personal data gathered by the José Antonio Moreno Rodríguez Law Office, through its website (https://jmoreno.info/), written correspondence (by e-mail, telephone or postal mail), in person, and all of the legal, consulting, academic or publishing services offered by us. It is applicable to individuals and entities who engage us, including U.S. and foreign corporate entities, law firms, banks and financial institutions, state and government agencies, academics and students, and any other user of our services or materials. This Privacy Policy does not apply to third-party sites or services accessible from our site, but over which we have no control.
About Us
The José Antonio Moreno Rodríguez Law Office is a Louisville, Kentucky (USA) law office that offers services led by Dr. José Antonio Moreno Rodríguez, an internationally recognized expert and scholar in international contracts, international arbitration law, and international legal consulting. We represent individuals and companies in the United States and before international legal bodies, providing tailored legal, academic, and publishing consulting services to clients. Led by Dr. José Antonio Moreno Rodríguez as principal, we consider it our duty to provide a high standard of professionalism, discretion, and client/collaborator privacy protection.
What Information We May Collect
In order to deliver legal, consulting, arbitration, and academic services at the highest professional standards, we may gather the following types of information:
- Personal identification (name, address, contact details)
- Professional / corporate data (company names and contact persons, role and details concerning the legal entity)
- Identity verification documents (Passport, ID card, membership of Bar association or other relevant verification as defined by legal obligations)
- Financial data (Banking information, payment data for invoicing needs)
- Case related documents and communications (Agreements, contracts, court filings, letters or other submissions provided by us)
- Academic / professional background (if called for in a context of academic cooperation, conference / speaking engagement, scientific publication partnership)
- Website usage data (IP address, browser type, periods of website access, referring website addresses collected through cookies and other analytic tools)
We only use the information we need in order to meet our professional obligations and service deliverables requested.
How We May Obtain Your Information
The information that we collect stems from the following sources:
- From you directly – When you submit data to us through our website, by email, phone or post, or when you provide us with information during any legal or academic engagements
- Other parties – Information received from other law firms, courts, tribunals, arbitral bodies, academic providers with which you are personally affiliated and have consented to provide such third party personal information
- Automatically – Information provided automatically via cookies and analytic tools about your use of our website, to improve functionality and user experience
All information is collected lawfully, fairly, and only for business or legal purposes.
How we use your information
We process your information to:
- Provide legal advice, representation, and arbitration support
- Communicate with you in relation to current or future legal, academic, publishing or similar issues or non-legal services
- Satisfy contractual and regulatory requirements (such as anti-money laundering (AML) and Know Your Customer (KYC) processes)
- Process billing operations, payments, and accounts
- Enhance our website, services, and other material with your input and our assessment of your use of them
- Organise and deliver legal academic conferences, seminars, and public speaking
- Distribute and manage access to legal or other publications
Your personal data will never be used for marketing purposes without first obtaining your explicit consent.
Our Legal Basis for Processing your Personal Data
We process your personal information on the following legal bases:
- Performance of a contract: In connection with your engagement of us for legal, arbitration or consulting services
- Legal obligations: To comply with applicable regulatory and legal requirements in the U.S. and other countries
- Consent: Where applicable, we will obtain your consent to process your data, including where you have agreed to receive our academic collaboration or newsletter
- Legitimate interests: To support the operation and administration of our website, services and client relationships, where those interests are not outweighed by your fundamental data rights
Protecting your Information
Your data security and privacy are extremely important to us. We use a variety of physical, electronic, and procedural safeguards, designed to prevent unauthorized access, loss, misuse or alteration of your personal information, including:
- Secure communication channels for sensitive information (e.g. SSL for our website and email)
- Restriction to authorized users only
- Limited access to information, on an as-needed basis
- Frequent assessment of our security protocols and information technology systems
- Locked, controlled locations for storing hard-copy records
- Annual staff training on information privacy, data protection, and computer security best practices
Disclosure of Information and Recipients
Privacy and data treatment of your information is handled with extreme caution. We do not sell, rent, or license personal information to third parties. Information can be shared or disclosed only in the limited circumstances below:
- With your express consent to facilitate work with co-counsel, expert witnesses, academic colleagues or other partners
- As mandated by law, regulation, court order or government request
- To service providers (IT support, secure document storage and the like) that are trusted entities accepting strict confidentiality obligations
- For legal proceedings, arbitration or other dispute resolution, but only to the extent necessary
- In the context of academic or publishing collaboration, but only to the extent agreed
Any third party with whom an individual’s information is shared must accept contractual obligations to treat such information in accordance with this Policy and applicable laws.
International Data Transfers
Because our work is international in scope, your information may be transferred, stored, or processed outside of the United States, including the European Union or other countries in which we or our service providers operate. When this occurs, we will implement mechanisms to protect your information as required, such as by:
- Complying with data privacy laws in the United States, EU privacy law, the GDPR, and other applicable laws
- Implementing Standard Contractual Clauses or similar legal mechanisms to protect your information
- Requiring third-party service providers to abide by our standards
You will be advised when international transfers occur and, when required by law, your consent will be sought.
Your Rights and Choices
Subject to your location and applicable law, you may have the following rights in relation to your Personal Data:
- Access: Ask whether we are processing your Personal Data, request access to the Personal Data we hold about you, and obtain a copy of such Personal Data
- Rectification: Request rectification of inaccurate or incomplete Personal Data
- Erasure: Request deletion of your Personal Data subject to our legal or contractual obligations
- Restriction: Request restriction of the purposes for which we process your Personal Data
- Data Portability: Request portability of your Personal Data in certain circumstances
- Objection: Object to certain types of processing including direct marketing
- Consent Withdrawal: Withdraw your consent at any time provided that we are relying on your consent to process your Personal Data
To exercise these rights, please contact us using the details set out above. We will respond within the timeframe required by applicable law (generally 30 days).
Retention of Data
We keep your personal data only for the period necessary to achieve the purposes for which it is collected, comply with our legal and professional responsibilities, settle complaints, and enforce agreements. The time limits for retention depend on the type of data and our services. For instance:
- Legal files: generally, a minimum of seven years after completion of the case, unless a longer period is required by law
- Academic/publishing/event-related data: as long as necessary to carry out co-operation and record history
- Financial data: retains records in line with tax and accounting rules
When we no longer need your personal data, we destroy it securely or anonymise it.
Cookies and Website Analytics
Our site (https://jmoreno.info/) utilizes cookies and similar technology to enhance the user experience, analyze website traffic, and for security purposes. Cookies are small files that are held on your machine in order to remember certain settings or to monitor use.
Types of cookies
- Session cookies: Required for the site to operate
- Analytics cookies: Used for anonymous data collection on how the site is used
- Preference cookies: Collect a user’s language or accessibility preferences
Cookies can be controlled or blocked through browser settings. By using our website, users are consenting to how we use cookies as described. We do not utilize cookies for advertising or profiling purposes. For more information, please see our Cookie Policy.
Children’s Privacy
None of our services and website are intended for children under the age of 18. We do not knowingly or deliberately collect personal data from children without verified parental consent. Parents or legal guardians who believe their child submitted personal data to us may contact us at [email protected].
Links to Third-Party Sites and Tools
Our website may contain links to third party sites, resources, and other legal databases for informational purposes. These sites are independent and have their own privacy policies that we encourage you to read and review before providing any personal information. The José Antonio Moreno Rodríguez Law Office is not responsible for other sites’ privacy practices or content.
Professional Confidentiality and Legal Privilege
As a law practice, we are subject to stringent professional confidentiality requirements and our obligation of attorney-client privilege. All information pertaining to your representation, consultations, or other legal work are treated as privileged confidential communications under relevant legal authorities of the United States and other jurisdictions worldwide. This professional obligation is adhered to by, and applies to, all members of our team, consultants, and contractors. We will never disclose to any third party privileged information concerning your affairs without prior express permission from you or as required under applicable law or court order from a court of competent jurisdiction.
Information Security is our Priority
We do everything we can to help ensure the security of your data. We periodically review and update our law office’s policies regarding data security practices, and invest in and employ advanced tools for cybersecurity. In addition to carefully vetting any applications or systems with third party providers, our law office staff participate in regular training related to information security. If a security incident should occur, our law office would provide notice to affected parties and regulators, consistent with applicable law. We rely on information security best practices to contain and limit any damages that could potentially result from such an event.
How to Reach Us
If you have any inquiries, concerns, or requirements regarding this Privacy Policy, or regarding our data practices, please contact Dr. José Antonio Moreno Rodríguez by any of the methods outlined below:
- Address: 600 W Main St Ste 20 Louisville KY 40202 United States
- Phone: (502) 639-4590
- E-mail: [email protected]
- Website: https://jmoreno.info/
We will respond to each privacy-related inquiry in a timely and helpful manner. For more details, please visit our Contact Us page.
Policy Modification and Updates
We may modify this Privacy Notice from time to time to reflect changes in practice, technology, or the law. Any updates will be reflected on our site, along with an effective date. We encourage you to review this policy on a regular basis. Material changes will be posted directly; wherever possible we will also send notice directly to affected individuals. Use of our services following notice of material changes constitutes consent to such changes.
Governing Law and Jurisdiction
This Privacy Policy shall be governed by the laws of the Commonwealth of Kentucky and other applicable United States federal laws. In order to meet international client obligations, we also utilize the necessary security systems required under the data protection laws in the countries where we provide services. All disputes arising in connection with this policy shall be brought solely within the courts of Louisville, Kentucky, unless otherwise confirmed in writing.
Your Obligations
Although we take measures to protect your information, we recommend that you do likewise to protect data on your end (e.g., strong passwords, do not transmit sensitive information over an unprotected account). Also, be sure to let us know immediately if you believe any unauthorized activity has occurred with respect to our Services. If you are accessing legal resources/downloads via our website, also be certain that you have security software functioning on your computer and updated as necessary.
Protection of Data for International Clients
We have a commitment to privacy and comply with data protection regimes where we or our clients are based. These include the EU General Data Protection Regulation (GDPR), the UK Data Protection Act, and other similar jurisdictions. When necessary, we appoint data protection representatives and carry out privacy impact assessments. We are globally data protection compliant and follow protocols in all the jurisdictions we operate in.
Privacy in our Arbitration, Academic and Publishing Services
Privacy is equally important for our tasks as arbitrators, academic collaborators, and publishers. All arbitration cases are managed entirely confidentially according to institutional rules and legal regulations. In academic collaboration and publishing activity, we work on the basis of explicit confidentiality conditions. We always respect the privacy and intellectual property of all parties, and we ensure that patient data, research outcomes, and manuscripts cannot be disclosed to third parties.
Opt-Out and Communication Preference Settings
You decide what and when we contact you. If we ever send you an email, newsletter, or information regarding a J. Moreno & Co., LLC event and you choose no longer to receive such information, please either reply to the same message with “Unsubscribe” in the subject line or email us at [email protected] and we will update our records as promptly as possible to match your wishes.
Language, Copies and Aid for Accessibility
Our Privacy Policy, as well as all our communications, can be provided in English and Spanish upon request. We make every effort to present our policies in a manner that is clear and easy to understand by everyone, including our clients who require or are more comfortable with a particular level of accessibility. If you would like this policy in a different language or a format that is more accessible to your needs, please do not hesitate to contact us and we will fulfill your request as soon as possible.
Question & Answers (FAQ)
| Q: How do you ensure information about me is kept confidential during the course of legal proceedings? | A: We follow the rules regarding professional confidentiality and attorney client privilege. Only authorized individuals have access to your data, and it is never shared without your permission except as required by law. |
| Q: Will I be able to see or modify personal information about me? | A: You may contact us at any time and ask for access to, correction of, or deletion of your personal information, subject to whether we have a legal or contractual requirement to have that information. |
| Q: Do you provide clients’ information to other law firms or arbitrators? | A: Only with your express permission, or when needed for your matter, and under confidentiality provisions. |
| Q: Who may I contact if I believe there has been a breach of privacy? | A: Please contact us directly at [email protected] or at (502) 639-4590. We take all issues seriously and rectify all situations in a reasonable timeframe. |
For more common questions and answers, please visit our FAQ page.
Conclusion: Our Promise Continues
At the José Antonio Moreno Rodríguez Law Office, privacy is not only a legal obligation but is also an essential element of our services and ethics as professionals, since we are mindful that legal, academic, and publishing issues have a very sensitive nature, particularly when it comes to such matters as international transactions and high profile cases. For this reason, we have adopted this comprehensive policy of privacy practices under which you can rest assured that your trust is well placed. Of course, we are open to any questions, comments, or requests you may wish to make with respect to this policy, and will gladly continue to improve our actions and control processes aimed at protecting your rights and interests.